Monthly Archives: April 2017

The Benefits Of Leasing A Printer For Your Business Instead Of Buying One

While increasing amounts of work are being done on computers and via email, the idea of the ‘paperless office’ has still not come to pass. All businesses need a printer as an essential part of their IT infrastructure, but a surprising number of businesses have not yet realised the benefits that leasing a printer can bring. Indeed, many small and medium enterprises are not even aware that leasing a printer is an option. So, what are the benefits of leasing a printer for businesses?

1) Reduced Capital Expenditure

The purchase of a new printer outright requires the spending of a significant sum of money – money that has to come from somewhere. It is either liquid cash that is no longer available for running costs or other purchases or requires a line of credit that could better be used for other requirements. Both of these options could be better used in other aspects of the business.

2) Enhanced Budget

A leasing option is in essence a one stop shop for a business’s printing needs. The business simply pays an agreed monthly fee for its printing infrastructure needs, allowing the cost to be spread out across the budget, with maintenance and replacement fees included in the price. This has important connotations for the next benefit.

3) No Surprise Expenditure

When a business owns its own printer it is responsible for repairing or replacing the printer should it wear out or malfunction. With a leasing option, these costs are covered in the price of the lease. A leasing option avoids a budget crunch when a printer needs to be replaced and removes the need to keep money in an emergency fund for printer expenses.

4) No Maintenance Worries

Money is not the only consideration – the time of a business and its employees is also valuable. Rather than having to organise printer replacement, maintenance or repairs themselves, a business with a leased printer can leave these activities to the leasing company, freeing up employee time for the core aspects of the business.

5) Avoidance of Obsolescence

Capital expenditure on a printer is basically a money-sink. IT infrastructure is constantly developing and hence a printer depreciates at a rapid pace. These factors reduce the benefit of having such an ‘asset’ on the company’s balance sheet.

6) Easy Upgrading

Should a business’s printing requirements change then those that own their own printers will need to write off their old hardware and make a new purchase. With a leasing option the business avoids such costly capital expenditure as they can simply renegotiate their lease with the supplying company. This is equally valuable in the case where printing requirements decrease, allowing the business to decrease the cost of their monthly lease without needing to purchase a whole new printer. This benefit is particularly advantageous to new or rapidly-growing businesses who may have quickly-changing requirements.

7) Removal of Disposal Worries

The responsibilities and worries associated with your IT infrastructure do not end when the printer has reached the end of its life. As with all IT hardware, the disposal of printers is covered by a plethora of rules and regulations. With a leasing option, this responsibility and its associated costs is removed from the business.

8) Increased Flexibility

With so many rapid and game-changing developments in printing technology and business practices occurring on a daily basis businesses need to be able to be flexible in their IT infrastructure. A printer lease increases this flexibility by requiring only a change in the lease rather than the purchase of new hardware by the company.

Simple Ways You Can Reduce Waste At Your Business

Everyone has seen the alarming pictures of landfills full of waste that will likely never degrade into organic materials. Plastic, aluminum, and heavy metals are all being used in record amounts. These take thousands of years to break down into components that take less space and aren’t harmful for plants and animals in the immediate vicinity. Largely after the 1980s, people began to become more aware of the potential damages using these types of materials en mass could cause. The 3 Rs–reduce, reuse, and recycle–can help the planet develop less of a waste problem. Businesses, more than individual households, use lots of plastics and metals in their day-to-day operation. If you own a business or are in upper management, making some small changes and encouraging employees to do the same can have a profound impact on the world and future. This article will tell you how you can reduce container waste and how refilling plastic components of appliances with ink and toners can prevent the destruction of the environment.

Reducing the Use of Plastic Utensils and Paper Plates

Businesses often provide paper plates and cups, as well as plastic forks and other utensils, for their employees. This service helps when an employee has an anniversary at the company or a birthday. If conferences and trainings within the business frequently feature catered meals or snacks, having these on hand might be essential for the correct functioning of day-to-day activities essential for the company to run smoothly. However, these can pile up in landfills and might not be recycled correctly if employees are left to their own devices. There are a couple of ways to reduce the use of these and encourage recycling in the workplace.

First, if employees are given spaces to store their mugs, they won’t use disposable cups every day for their coffee. If you think about the number of employees across the world that depend on coffee to get up and function, the thought of the coffee cups is overwhelming. Washing out ceramic mugs will save all this waste. Putting paper and plastic recycling bins in the break rooms and other areas where food is often consumed will greatly increase the number of employees that recycle any disposable utensils that are used.

Paper Print Jobs

Rejected print jobs are another site of waste within companies. Often people will print more pages than they need. This paper adds up very quickly. Placing clearly marked recycling bins near any printers in the office will ensure that paper is recycled instead of being disposed of. Although paper does degrade over time, using less of paper resources will put less stress on the logging operations that clear forests.

Providing Receptacles for Batteries and Other Electronics

Many companies will recycle electronics and batteries for their employees. If your company is not one of these, you may be able to partner with another to ensure that your employees can properly dispose of any batteries needed for work or even ones that they’ve used at home. Batteries and electronics have elements that are toxic for the environment. Recycling them is essential for keeping the world unpolluted.

Toner and Ink Refills

This is a way to benefit the environment that saves businesses lots of money. Instead of buying new ink cartridges and tossing out the old, which are made out of non-biodegradable plastic, you can get them refilled. Ink and toners are essential for almost every business out there. No matter which type of printer you use, laser or another type, you will need to replace cartridges to keep it in working order. Helping the environment and choosing the cheaper option will help everyone in the long run.